Document Controller

About the Role

We're looking for a detail-oriented Document Controller to manage all technical documentation for our MEP (Mechanical, Electrical, Plumbing), fitout, and engineering projects. You'll be the single source of truth for project documents, ensuring accuracy, compliance, and accessibility across multiple concurrent projects. This role is critical to keeping our engineering teams aligned and our projects on track from design through handover.

Key Responsibilities

• Manage document creation, revision, distribution, and archival for MEP, fitout, and engineering projects using industry-standard systems and protocols
• Maintain comprehensive document registers and ensure version control across all project documentation including drawings, specifications, O&M manuals, and compliance records
• Coordinate with engineering teams, contractors, and consultants to collect, review, and process technical documents within agreed timelines
• Implement and enforce document management procedures and standards to ensure compliance with project requirements and regulatory standards
• Track document transmittals, approvals, and sign-offs; maintain audit trails and prepare documentation status reports for project teams
• Identify and resolve document discrepancies, missing information, or quality issues before they impact project delivery

Requirements

• 3-5 years of experience as a Document Controller in engineering, construction, or MEP projects
• Proficiency with document management systems and software (e.g., SharePoint, Aconex, Prolog, or similar platforms)
• Strong understanding of MEP systems, engineering drawings, specifications, and construction documentation standards
• Excellent organizational skills with meticulous attention to detail and ability to manage multiple projects simultaneously
• Experience with ISO 9001 or similar quality management systems
• Nice to have: Familiarity with BIM (Building Information Modeling) and associated documentation workflows
• Nice to have: Experience with fitout or interior design project documentation