HR & Administration Officer

About the Role

We're looking for an HR & Administration Officer to be the backbone of our people operations. You'll manage the full employee lifecycle—from recruitment and onboarding through record management—while ensuring smooth coordination across departments and compliance with UAE employment regulations. This is a hands-on role where you'll directly impact how new talent joins our organization and how we maintain accurate employee records.

Key Responsibilities

• Coordinate end-to-end recruitment processes including scheduling interviews, collecting assessment forms, verifying candidate documents, and conducting reference checks
• Prepare offer letters, confirm joining dates, and ensure all pre-employment documentation and visa requirements are completed before employees start
• Arrange travel and accommodation for new hires joining from outside the UAE, and coordinate with the PRO for visa processing and employment-related formalities
• Conduct new employee onboarding on their first day, coordinate departmental inductions with managers, and ensure all joining formalities are completed
• Maintain accurate and up-to-date employee records in the HRMS and personnel files, ensuring compliance with HR documentation checklists and confidentiality standards
• Create employee IDs and coordinate biometric registration, medical fitness checks, Emirates ID processing, and other employment-related administrative tasks

Requirements

• 3-5 years of HR administration or recruitment coordination experience
• Proficiency with HRMS systems and Microsoft Office suite
• Strong knowledge of UAE labor law, visa requirements, and employment regulations
• Excellent organizational skills with ability to manage multiple recruitment processes simultaneously
• Attention to detail and commitment to maintaining confidential employee information securely
• Nice to have: Experience with recruitment platforms or applicant tracking systems
• Nice to have: Familiarity with PRO processes and UAE government employment procedures